Reunions & Party Consultants
Class Administrator
Instructions
These Instructions are created so that you, as the Class/Event
Administrator and Contact for your Classmates/Guests, have an understanding as to
how the CLASS ADMIN SERVICE MENU works and what you can do with it.
The very first thing that must happen is that you OPEN a TEMPORARY
ACCOUNT with the Company. You received a copy of this document, because you
have already opened your temporary account and a CONSULTANT was ASSIGNED and
your Temporary Account was FINALIZED and ACTIVATED.
Please note that
while these web pages are primarily designed for Class Reunions, they can be
utilized for ANY type of Event, by simply disregarding the inference of a Class
Reunion.
The page you use to do your Temporary Account is found below.
Try
to fill in as much information as possible. We understand that not everything
can be provided at this time. For example, the Event Venue (hall/caterer) will
likely not be known. Put in the one you would like to try or just put in the
word “None”. When the Consultant contacts you and finalizes your account, more
information well become available,
When you
entered the Reunions & Party Consultants Web Site, you probably went to the
HOME Page first.
The actual “workings” for the Class Administrator
is accomplished by your accessing your EVENT HOME PAGE. To do this is
illustrated below.
CLICK EVENTS IN THE CONTENTS COLUMN...
After you click EVENTS you will see the following page...
Click on the words “Clicking Here!”
You will then see the following page...
To proceed, click the word “SELECT” next
to your Event...
You will then see the next page...
Now you must click as instructed and you will be taken to your Event’s HOME
PAGE!
ON YOUR EVENT’S HOME PAGE!
A
number of selections are available on the HOME PAGE. These are separated
distinctly by the type of access a person will have. Those “Selections” on the
right, mostly have to do with your classmates. The “Admin Access” link
has to do with you, the Class Administrator.
OK, CLICK ON “Admin Access”. You will be taken to the following page...
Within this page, you can LOG ON to the
CLASS ADMIN MENU. To do this:
1.
Click the down button on Select your Action.
2.
Click on “Admin Access”.
3.
Enter your e-mail address that you used when you created your “Temporary
Account”. This is your USER ID. Enter this where indicated.
4.
Enter your PASSWORD that you created when you created your “Temporary Account”.
The page should resemble the following page...
If you did not do everything correctly,
and error message in RED will alert you and you can try again. If you can’t
remember either of your codes, click the “Forgot Password?” link. You will be
taken to a page that will allow you to identify yourself another way and then
your codes will be e-mailed to you. Note: the codes will only be sent to the
e-mail address that is specified on the account for the Contact Person.
If you entered everything correctly, when
you click the LOGON Button you should get the next following page...
This is your “CLASS ADMIN – SERVICE
MENU”! You can do a number of things with this menu. You can:
1.
Report Missing Classmates.
2.
Update Missing Classmate Information (which also gives you the ability
to DELETE these records as
well).
3.
Using the Reunion Respondents Report to see ALL of your classmates who have
REGISTERED under your event.
4. See
what classmates sent in the
Reunion Survey.
5. See
the Scoring of the Reunion Survey to help in determining what kind of reunion
is anticipated.
6. Use
the MASS-EMAIL Utility to send general messages to ALL, SOME or just ONE
classmate.
Below, we will show you the pages that
appear for each of these functions.
REPORTING MISSING CLASSMATES
Use this page to report missing classmates. You enter in the
information that is “LAST KNOWN” about the classmate. Then click the SUBMIT
BUTTON. The information is saved in our database and can be viewed from the EVENT
HOME PAGE, by anyone visiting the EVENT. It’s the information that is provided
by other classmates that can help you LOCATE the missing ones.
You can CHANGE (that is UPDATE) this information. See the next page for
information on this.
First, from the MENU, you click on UPDATE MISSING CLASSMATES.
You will see the following page.
UPDATE MISSING CLASSMATE INFORMATION
All of the MISSING CLASSMATES that you entered will appear on this web page.
They will be in the order they were entered. Whether there is ONE or ONE
HUNDRED, all of them will appear here. The page may see tenuous, but you just
scroll down the list to find the classmates your want to update.
Also, this page shows the FOUND Classmates as well. The only way to
remove them from this page is to DELETE the records.
When you click the DELETE link next to the Classmate’s name, that
record is ABSOLUTELY DELETED! Once it is gone, it is GONE! So, be careful when
doing DELETES.
Click the UPDATE Link next to the Classmate’s Name and the following
page will be displayed.
In this case, we will click UPDATE next to
UPDATE MISSING CLASSMATE PAGE
Classmate’s Information is filled in for you.
To effect the UPDATE, click the SUBMIT BUTTON.
After you submit the changes, you will be taken back to the EVENT
MISSING CLASSMATES MAINTENANCE SELECTION Page.
To get out of the MAINTENANCE SELECTION Page, simply click the Exit
Page Link. You will be taken back to the MENU.
Now, we will look at some of the
“other” functions you can perform from the Menu.
REUNION RESPONDENTS REPORT
Selection of the REUNION RESPONDENTS REPORT, gives you the above page.
The page is in a report format and no changes can be made, from it. You can,
however, see the Information for each classmate on the report, by clicking
their Names.
This report will tell you WHO has REGISTERED. It also provides
information on whether or not the classmate took the Survey, Sent in an
R.S.V.P., Purchased Event Tickets and how many, Paid a Deposit and what any
Balance Due may be. The classmate’s e-mail address is also supplied for other
uses.
REUNION SURVEY REPORT
When you select the REUNION SURVEY REPORT, the above page will be
displayed. Again, this is a report only page. Nothing can be changed on it.
While it is similar to the Survey Scoring Page, by listing all the names of
classmates that took the survey, this report provides information about each
individual classmate’s PREFERENCES.
The Date the survey was taken is first shown; then the Classmate’s
Name. Then, the individual PREFERENCES for Attendance, Bringing a Guest,
Needing Lodging, Meal Service, Meal Preference, Guest’s Meal Preference, Bar
Service and finally Music Preference.
You can PRINT this page by Highlighting from the top to the bottom and
right click area then select PRINT from the Shortcut Pull down Menu.
When finished with this page, click EXIT and you will be taken back to
the MENU.
REUNION SURVEY SCORING REPORT
The REUNION SURVEY SCORING REPORT is comprehensive enough to provide a Statistical
Averaging and Results Suggestions for each Category found on the Survey. In
addition, you will see the results from the REUNION SURVEY REPORT first, then the SCORING TABLE will appear at the end of the report.
The first part of the scoring lists the splits between Preferences,
with a total of each split, which is used in the AVERAGING section.
The SCORE BY AVERAGE section, computes the
averages and uses them to give you a BALL PARK Suggestion of the type of
Reunion that should be planned.
Of course, this is NOT the absolute results because not everyone who
attends will take a survey.
You can PRINT this page as well. See above for instructions.
When you’ve finished with the report simply click EXIT and you will be
returned to the MENU.
MASS E-MAIL UTILITY
This is a rather POWERFUL function of this web site. With the MASS
E-MAIL UTILITY, you can contact EVERYONE who has REGISTERED; all of your
COMMITTEE DESIGNATED Classmates or just ONE classmate, all from this page.
You enter your E-mail Address. Then, enter the SUBJECT of the e-mail.
Then, select a RADIO BUTTON that represents the group or individual you want to
send e-mail to. (The Send to button requires an e-mail address be entered for
it to work).
Then you type in your message. The message can be up to 1,000
characters in length.
Then, click the SEND BUTTON!
Everyone designated, will receive the e-mail message you composed.
After, the message is sent; you will be taken back to the MENU.
Conclusion:
This is a very powerful tool. Use is wisely and it will serve you and
your reunion plans well.
Thank you for your interest in using the power of the Reunions &
Party Consultants web site. No other reunion company has such an extensive and
supportive web site service!
Management
Reunions & Party Consultants.
Copyright © 2007
All Rights Reserved